Workspace

Your intelligent project workspace with integrated tools and focus-driven features

Ryva provides an intelligent workspace designed to eliminate tab chaos and context switching. All your projects, tasks, and tools live in one unified environment.

Workspace Overview

The Ryva workspace is your central hub for productivity, featuring:

• Unified Dashboard - View all your projects and tasks at a glance
• Organization Context - Work within your active organization
• Quick Navigation - Access everything without leaving the workspace
• Smart Sidebar - Persistent navigation with organization switcher

Your workspace is scoped to your currently active organization. Switch organizations to access different workspaces and projects.

Dashboard Features

At-a-Glance Metrics

The dashboard displays key metrics for your current workspace:

• Projects - Total number of active projects
• Tasks - Outstanding tasks across all projects
• Focus Time - Time spent in focused work sessions

These metrics update in real-time as you work, giving you instant insight into your productivity.

Getting Started Guide

New users see an interactive getting started checklist:

1. Account Created

   Your Ryva account is set up and ready.

2. Onboarding Completed

   You’ve completed the initial setup flow.

3. Create First Project

   Set up your first project to start organizing work.

This guide helps users understand what to do next and tracks progress through initial setup.

Organization Context

Your workspace is always associated with an active organization:

Organization Switcher

The sidebar includes a workspace switcher that allows you to:

• View all organizations you’re a member of
• Switch between organizations instantly
• Create new organizations
• See your role in each organization

When you switch organizations, the entire workspace context changes to show that organization’s projects, members, and settings.

Active Organization Persistence

Ryva remembers your last active organization:

• Saved locally in your browser
• Restored when you return to the platform
• Updates automatically when you switch organizations

Navigation

Sidebar Navigation

The workspace sidebar provides quick access to:

• Dashboard - Overview and metrics
• Projects - All projects in current organization
• Tasks - Task management and tracking
• Calendar - Schedule and deadlines
• Settings - Organization and user settings
• Billing - Subscription and payment management (owners only)

Breadcrumb Navigation

Dynamic breadcrumbs show your current location:

• Organization name
• Current section
• Specific resource (project, task, etc.)

Click any breadcrumb segment to quickly navigate back to that level.

Plan-Based Features

Workspace features vary by organization plan:

Free Plan Features

• Basic dashboard
• Limited projects
• Core task management
• Standard storage (10GB)

Team Plan Features

• Everything in Free
• Unlimited projects
• Advanced analytics dashboard
• Team collaboration tools
• Increased storage (100GB)
• Priority support
• Custom integrations

Upgrade Prompts

Free plan users see helpful upgrade prompts:

• Feature Highlights - Preview Team plan benefits
• Quick Upgrade - One-click access to pricing
• Dismissible - Can be hidden if not interested

Upgrade prompts are contextual and non-intrusive, appearing only when relevant to your workflow.

Workspace Intelligence

Ryva’s workspace includes intelligent features designed to keep you focused:

Context Preservation

• Remember your last working context
• Restore open projects and tasks
• Maintain scroll positions and filters

Smart Notifications

• Task deadlines and reminders
• Team member activity
• Organization updates
• Configurable notification preferences

Focus Mode

Minimize distractions with focus mode:

• Hide sidebar (collapsible)
• Full-screen work area
• Notification silencing
• Time tracking integration

Customization

User Preferences

Customize your workspace experience:

• Theme - Light or dark mode
• Language - Interface language preference
• Timezone - For accurate scheduling
• Notifications - Email and push settings

Preferences are per-user and apply across all organizations. They sync across devices when you log in.

Organization Settings

Organization admins can configure:

• Workspace defaults
• Project templates
• Team policies
• Integration settings

These settings apply to all members of the organization.

Collaboration

Real-Time Updates

The workspace updates in real-time when:

• Team members make changes
• Tasks are completed
• Projects are updated
• New members join

Team Awareness

See who’s working on what:

• Active team members
• Recent activity feed
• Collaboration indicators

Real-time collaboration features are available on Team and Enterprise plans.

Workspace Search

Quickly find anything in your workspace:

• Search across all projects
• Find tasks by name or description
• Locate team members
• Filter by status, date, or assignee

1. Open Search

   Press Cmd+K (Mac) or Ctrl+K (Windows/Linux) to open global search.

2. Type Query

   Enter search terms - results appear as you type.

3. Navigate

   Use arrow keys to select and press Enter to jump to the result.

Performance

Optimized Loading

The workspace is optimized for fast loading:

• Lazy loading for large lists
• Efficient data fetching
• Cached responses
• Progressive rendering

Offline Support

Limited offline functionality:

• View recently loaded data
• Draft changes locally
• Sync when connection restored

Offline support is limited. For full functionality, maintain an internet connection.

Best Practices

Keep one organization active at a time

Focus on one workspace at a time to maintain context and avoid confusion. Use the organization switcher when you need to change context.

Customize your workspace

Set your preferences early (theme, timezone, notifications) to optimize your experience.

Use keyboard shortcuts

Learn common shortcuts like Cmd+K for search to navigate faster without using the mouse.

Organize with projects

Create separate projects for different initiatives to keep work organized and easy to find.

Monitor your metrics

Regularly check your dashboard metrics to track productivity and identify bottlenecks.

Enable focus mode for deep work

When you need uninterrupted time, enable focus mode to minimize distractions.

Workspace Limits

Limits vary by plan:

Free Plan

• 5 projects maximum
• 10GB storage
• Basic features only

Team Plan

• Unlimited projects
• 100GB storage
• All features unlocked

Enterprise Plan

• Unlimited everything
• Custom storage allocation
• Enterprise features

Upgrade to Team or Enterprise to remove limits and unlock advanced workspace features.

Mobile Experience

Ryva workspace is responsive and works on mobile devices:

• Adaptive sidebar (drawer on mobile)
• Touch-optimized controls
• Mobile-friendly navigation
• Full feature parity

For the best experience, we recommend using Ryva on a desktop or laptop. Complex project management is easier with a larger screen.

Troubleshooting

Dashboard not loading?

• Check your internet connection
• Refresh the page
• Clear browser cache
• Try a different browser

Wrong organization showing?

• Use the organization switcher to select the correct workspace
• Check that you’re a member of the organization
• Your active organization may have been changed

Missing features?

• Verify your organization’s plan
• Some features are only available on paid plans
• Check your user role permissions

Slow performance?

• Close unused browser tabs
• Clear browser cache
• Check for browser extensions that might interfere
• Ensure stable internet connection